Vacancy: Buyer / Procurement Officer, FML Ship Management, Nicosia, Cyprus

FML Ship Management Limited is looking for a Buyer / Procurement Officer. This is a Temporary position for 6 months.

Job Position Summary

• The Buyer / Procurement Officer is responsible for processing, documenting, and communicating the requisitions put in by the assigned vessels, adhering to policies and SOP’s set by the shared services.

Responsibilities

The Buyer/ Procurement Officer performs day to day purchasing related activities to ensure safe and timely delivery of requisitions ordered by the vessel with due consideration to the criticality of the item.

• Responds to the requisitions raised by vessels in company’s purchase module which is Oracle Supply Chain.
• Communicates with Category leads regarding prices and deliveries.
• Achieves the goal of cost efficient, safe & timely operations of vessels in accordance with company policy & procedures.
• Deals with category leads for supply of requested items of required on board.
• Carefully takes care of the purchase flow to ensure the desired result which includes processing requisitions
• Daily coordination with vessels to ensure prompt information & immediately address queries and/or complaints
• Continuously improve service quality and productivity levels. Proactively share best practices across the teams
• Coordinates with vessel, agents and local ship chandlers for the smooth delivery of orders
• Resolves issues regarding supply as raised directly by the vessel
• Provides feedback to Captain and Superintendent regarding local ship chandler for budget control
• Process invoices for payment

Daily Tasks

• Check & analyze requisitions based on the requirement of stakeholders.
• Comply with available frame agreements prices pre-selected by the vessel
• Issue the Purchase Order (PO) with all the required details (i.e. ETB, agent details) once approved (To be confirmed)
• Ensure that supplier issues Order confirmation
• Follow up on the delivery two days before of ETB

Job Requirements

• Degree holder of any faculty with minimum 1 – 3 years of relevant work experience in procurement, preferably ship management industry
• Diploma of any faculty with 3-6 years relevant work experience in procurement, preferably ship management industry
• IT literate for working with advanced procurement systems
• Good interpersonal & stakeholder management skills with ability to communicate at all levels
• High stress level, being comfortable handling numerous tasks within limited timeframes in a structured manner with eye for the detail
• Strong-minded with robust personality

Work Location: Nicosia, Cyprus

TO APPLY for this job opportunity, send your CV (in English please) to Ioannis.charides@fleetship.com

At the email subject section you must include Job Code: FML06/21 Please note that due to the high volumes of applications received only shortlisted applicants will be responded to.