Vacancy: Assistant Crewing Manager, Fleet Management Limited, Nicosia, Cyprus


Job Position Summary

  • Delivering the service level required from the Manning department and to ensure that the vessels are always manned with desired quality of staff following basic guidelines laid down in the Company Policy and procedures.


  • Vessel Manning and Operations
  • To ensure that the relevant procedures and guidelines laid down in Company’s manuals are complied with and make changes from time to time as may be necessary in consultation with Quality & Safety department
  • Act as a bridge between the Manning Offices and Technical groups
  • To ensure that proposed crew including those on promotion meets the company’s criteria for the rank being considered
  • To monitor crew’s successful completion of briefing and training as required prior being assigned their next shipboard assignment
  • Coordinate and plan manpower resources for new takeovers in consultation with the crewing manager
  • To ensure that vessel’s crew costs and crew wages are kept within the limits specified in the operating costs budgets
  • To review on a daily basis messages from vessels with a focus on urgent matters such as medical, disciplinary etc.
  • To liaise with manning offices to ensure the proper and timely processing of licenses of lined up candidates and to maintain a database of the licensing status including those applied for in Global offices
  • In liaison with Accounts and Tech departments to monitor/process agency D/A invoices for payments
  • Travel arrangements for Cyprus group Superintendents, Technicians, assistance with their visa arrangements
  • To assist in controlling costs by monitoring crew wages, agency fare, airfare etc. and to keep track of expenses incurred towards licensing and certifications and advise the vessel in order make necessary deductions from the staff
  • To obtain full style of agents from the vessel or the operators and to liaise with agents for crew changes and to commit the costs in order to ensure a smooth repatriation
  • To ensure that company’s operations are treated with strict confidentiality and that company’s interest is protected at all times and escalate any non compliance to the Crewing manager
  • To deal with contingencies. Specific responsibilities for contingency situations are described in Section 3 of the Contingency Planning Manual
  • Crew travel arrangements for NGM/ ADM vessels
  • Crew medical cases follow up and P&I claims compilations
  • Follow up with our Eastern European crew for their readiness, assisting crew on shore on any issues they might have , i.e. pending allotments/BOWs; sourcing of new staff as per possible coming requirements/ requests
  • Travel arrangements for Cyprus group Superintendents, Technicians, assistance with their visa arrangements as required
  • Coordination for crew flight arrangements and cost of tickets with Mumbai and HK travel teams including checking and approval of travel invoices
  • Maintaining record of medical cases / injuries including costs compilation and follow up of crew medical claims
  • To develop the EU market for suitable crew supply for on boarding on FML vessels
  • To carry out any other tasks that may be assigned by the Crewing Manager - Cyprus

Job Requirements, Functional Knowledge and Qualifications

  • Bachelor’s degree or equivalent in Management degree / Nautical Science / Marine Engineering through a structured program and reputed institute
  • A minimum of 3 years with a Shipping company in a similar role
  • Very good knowledge of the vessels’ crew requirements and seafarers’ specifications
  • Knowledge of the local market dynamics both for demand-supply situation, and also for demographics of maritime labour-supplying countries
  • Strong knowledge of the seafarers’ rights and maritime labour law, including the MLC, GDPR requirements
  • Knowledge of the maritime legal framework e.g. employers’ obligations, recruitment prerequisites, insurance, etc.


  • A minimum of 6 months experience as CE/2nd Engineer/Master/Chief Officer on Sea going vessels

Work Location

  • Nicosia, Cyprus


  • 13th Salary
  • Medical - Family Coverage (100% employer contribution)
  • Pension Fund

TO APPLY for this job opportunity, send your CV to At the email subject section you must ONLY include “Job Code: Crew06/21” Please note that due to the high volumes of applications received only shortlisted applicants will be responded to.

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