Vacancy: Administration Officer, OCL Oceanic Catering Ltd, Limassol, Cyprus



Overall Purpose of The Job:

  • Provides administrative tasks related to the requirements of the Cruise & Offshore department to achieve the desired standard of service and product delivery as agreed with the clients.
  • Processes both supplier and client invoices as per client-specific requirements and systems, computes vessel reporting as requested and provides breakdowns related to achieved results and other administrative information accordingly.
  • To assist other departments swiftly and promptly with information or other supportive services that may be requested.

Key Responsibilities and Tasks:

  • Handles administrative matters related to day-to-day requirements onboard Cruise & Offshorevessels, including product delivery, compliance with standard operating procedures and client requirements.
  • Ensures adherence and compliance with all relevant instructions and standard operating procedures.
  • Processes any administrative matters related to day-to-day requirements onboard Cruise & Offshore vessels.
  • Studies the terms of contract/agreements we hold with our clients and ensures the invoicing is done in accordance with the agreements.
  • Computes the monthly victualing reports of offshore vessels.
  • Reviews supplier invoices and communicate with suppliers/Finance department for any issues pertaining to invoicing including at cost vessels through MXP system.
  • Processes client's invoices and communicate with clients/Finance department for any issues pertaining to invoicing.
  • Communicates inter-office issues as required.
  • Assists in the preparation of service level agreements and KPI reporting to senior management and client representatives.
  • Assists in the control of activities (as per company guidelines) in case of incidents
    Responsible for daily documentation and reporting.
  • Advises Administration Manager in a timely manner, about any challenges, changing requirements of the project or new requests as the project develops.
  • Assists the preparation of monthly Cruise and Offshore results.
  • Develops productive relationships with all parties involved and provides constant and consistent communication and reporting to the Management.
  • Communicates with the department’s senior management on changes in requirements, additional requests and any other issues that might arise.
  • Actions administrative requirements related to activities, resources, equipment and information.
  • Performs any other administrative-related tasks as requested by the Senior Management.

Required Experience:


  • University degree in Shipping, Accounting or Business Administration is required.
  • Very good understanding of finance and process good analytical skills.
  • Strong computer skills, particularly in Microsoft Office and Accounting Systems.
  • Excellent interpersonal, verbal and written communication skills.
  • The highest personal integrity standards.
  • A positive outlook and be self-motivated to develop and succeed.
  • Very good command of the English language both written and oral.
  • Ability to deal with multi-task workload


  • Experience of working in a large multinational company in the leisure and luxury hospitality industry.
  • Associate’s degree in office administration or in a relevant field.
  • Fully conversant with the latest industry products, services, information and best practices.
  • Additional languages.

What can I expect in return?

V. Group can offer you a market-leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This is a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth.

02 Oct 2022


Please apply for the position (VN10718) through our application portal by clicking the below link:

Vacancy Apply here

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