Vacancy: Administration Officer, OCL Oceanic Catering Ltd, Limassol, Cyprus

(VN10718)

Overall Purpose of The Job:

• Provides administrative tasks related to the requirements of the Cruise & Offshore department to achieve the desired standard of service and product delivery as agreed with the clients.
• Processes both supplier and client invoices as per client-specific requirements and systems, computes vessel reporting as requested and provides breakdowns related to achieved results and other administrative information accordingly.
• To assist other departments swiftly and promptly with information or other supportive services that may be requested.

Key Responsibilities and Tasks:

• Handles administrative matters related to day-to-day requirements onboard Cruise & Offshorevessels, including product delivery, compliance with standard operating procedures and client requirements.
• Ensures adherence and compliance with all relevant instructions and standard operating procedures.
• Processes any administrative matters related to day-to-day requirements onboard Cruise & Offshore vessels.
• Studies the terms of contract/agreements we hold with our clients and ensures the invoicing is done in accordance with the agreements.
• Computes the monthly victualing reports of offshore vessels.
• Reviews supplier invoices and communicate with suppliers/Finance department for any issues pertaining to invoicing including at cost vessels through MXP system.
• Processes client's invoices and communicate with clients/Finance department for any issues pertaining to invoicing.
• Communicates inter-office issues as required.
• Assists in the preparation of service level agreements and KPI reporting to senior management and client representatives.
• Assists in the control of activities (as per company guidelines) in case of incidents
  Responsible for daily documentation and reporting.
• Advises Administration Manager in a timely manner, about any challenges, changing requirements of the project or new requests as the project develops.
• Assists the preparation of monthly Cruise and Offshore results.
• Develops productive relationships with all parties involved and provides constant and consistent communication and reporting to the Management.
• Communicates with the department’s senior management on changes in requirements, additional requests and any other issues that might arise.
• Actions administrative requirements related to activities, resources, equipment and information.
• Performs any other administrative-related tasks as requested by the Senior Management.

Required Experience:

Essential:

• University degree in Shipping, Accounting or Business Administration is required.
• Very good understanding of finance and process good analytical skills.
• Strong computer skills, particularly in Microsoft Office and Accounting Systems.
• Excellent interpersonal, verbal and written communication skills.
• The highest personal integrity standards.
• A positive outlook and be self-motivated to develop and succeed.
• Very good command of the English language both written and oral.
• Ability to deal with multi-task workload

Desirable:

• Experience of working in a large multinational company in the leisure and luxury hospitality industry.
• Associate’s degree in office administration or in a relevant field.
• Fully conversant with the latest industry products, services, information and best practices.
• Additional languages.

What can I expect in return?

V. Group can offer you a market-leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This is a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth.

Please apply for the position (VN10718) through our application portal by clicking the below link: