To execute all day-to-day administration and management activities regarding Waypoint Port Services (WPS) Agency accounting and administration matters in a timely and effective manner.
To ensure timely invoices are received by service providers and Final Disbursement Account (FDA) is timely sent to our principals and funds collected.
The position reports to the D/A Supervisor
The Responsible Person and the main focal point for invoicing to principals
- Collect all invoices from service providers.
- Preparation of the FDA in a timely manner.
- Ensure the correctness and completeness of all FDAs.
- Perform all related accounting data entry for our agency activity into the WPS system
- Controlling the prefunding with the clients and ensuring that there are sufficient funds for payments at any point
- Reconciliation of the company’s accounts on a quarterly basis to ensure the correctness of all entries
- Daily monitoring of debtors and regular follow up with clients for payments ensuring that there are no debts older than 30 days
- Maintain an excellent relationship with our service providers
- Provides the external auditors with all requested information for a comprehensive and complete audit and cooperates during the audit for any assistance that might be needed. In addition, he/she provides internal auditors with all information requested
- Assists external accountants with all details required
Ensure that the financial and accounting procedures between WPS, our principals and service providers are adhered to, invoicing sent out swiftly and funds received on time
- Fluent in English speaking, reading and writing
- At ease with the latest IT solutions and able to handle smartphone technology
- With at least 1 year of experience in Accounting/Administration
- Strong interpersonal skills and customer relationship-building skills
- Ease to communicate effectively and clearly
- Ability to multitask and work under pressure
- Strong attention to detail
- Reliable, enthusiastic and professional attitude
- Confident in relating to different organisational levels
- Ensure that all tasks are fulfilled and delivered on a timely manner
- Ability to work on own initiative
- Organised, disciplined and strong personality
- Result oriented