Purpose:
To execute all day-to-day administration and management activities regarding Waypoint Port Services (WPS) Agency accounting and administration matters in a timely and effective manner.
To ensure timely invoices are received by service providers and Final Disbursement Account (FDA) is timely sent to our principals and funds collected.
Interrelations:
The position reports to the D/A Supervisor
Formal authorities:
The Responsible Person and the main focal point for invoicing to principals
Main responsibilities:
- Collect all invoices from service providers.
- Preparation of the FDA in a timely manner.
- Ensure the correctness and completeness of all FDAs.
- Perform all related accounting data entry for our agency activity into the WPS system
- Controlling the prefunding with the clients and ensuring that there are sufficient funds for payments at any point
- Reconciliation of the company’s accounts on a quarterly basis to ensure the correctness of all entries
- Daily monitoring of debtors and regular follow up with clients for payments ensuring that there are no debts older than 30 days
- Maintain an excellent relationship with our service providers
- Provides the external auditors with all requested information for a comprehensive and complete audit and cooperates during the audit for any assistance that might be needed. In addition, he/she provides internal auditors with all information requested
- Assists external accountants with all details required
Accountabilities:
Ensure that the financial and accounting procedures between WPS, our principals and service providers are adhered to, invoicing sent out swiftly and funds received on time
Main Qualifications:
- Fluent in English speaking, reading and writing
- At ease with the latest IT solutions and able to handle smartphone technology
- With at least 1 year of experience in Accounting/Administration
- Strong interpersonal skills and customer relationship-building skills
- Ease to communicate effectively and clearly
- Ability to multitask and work under pressure
- Strong attention to detail
- Reliable, enthusiastic and professional attitude
- Confident in relating to different organisational levels
- Ensure that all tasks are fulfilled and delivered on a timely manner
- Ability to work on own initiative
- Organised, disciplined and strong personality
- Result oriented
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