Vacancy: Executive Administrator, PA to the CEO, Island Oil Holdings, Limassol, Cyprus

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Island Oil Holdings is seeking to recruit a Personal Assistant to the CEO.

Scope of duties

Besides supporting and coordinating the requirements of the Company’s Chief Executive Officer (as per below list of responsibilities), the successful candidate shall also act as Administration Manager, leading, mentoring and supervising the team as well as ensuring for the smooth function of the Department.

Responsibilities

  • Schedules meetings and manages calendars.
  • Take accurate and comprehensive notes at meetings.
  • Prepares and reviews with the CEO an agenda with all on-going matters, on a daily basis.
  • Maintains important and confidential business agreements & contracts.
  • Formats information for internal and external communication on behalf of the CEO – memos, emails, presentations, correspondence, reports, invitations etc.
  • Screens and directs phone calls and requests addressed to the CEO.
  • Meets and greets senior visitors and acts as the point of contact amongst the CEO and other executives, employees, clients and other external associates.
  • Manages information flow in a timely and accurate manner.
  • Plans travel, including flights, accommodation and transportation.
  • Organises specific business functions and events.
  • Registers and maintains files for new projects.

Required Qualifications / Competencies

  • A degree or equivalent qualification in Business or Office Administration (or any other related subject).
  • Outstanding organisational and management skills.
  • Strong interpersonal skills.
  • Active listening and excellent communication skills.
  • Pro-active approach to problem solving.
  • Ability to multitask.
  • Leadership and team mentoring qualities/ability.
  • Work ethic.
  • Computer literate and excellent command of the Greek and English languages, both written and spoken.
  • Previous related work experience will be considered as an advantage.
  • Strong knowledge of MS Office.

 

All applications will be treated with strict confidentiality.  Applicants must be able to reside & work within EU.

 

An excellent package, including provident fund and medical insurance will be offered to the successful candidate according to qualifications and experience.

 

If you wish to apply for this position, kindly send your CV at :

careers@island-oil.com

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