Ethos Shipmanagement, is currently seeking a skilled and dedicated Front Office Administrator to provide high-level support to our team.
Ethos Shipmanagement is a Ship Management Company, obsessed in detail and service by conducting business in an ethical way. Together with our background in shipping, above elements result in the Organisation’s simple, sole purpose – to provide high quality shipmanagement services and empower our customers to achieve a competitive advantage in accomplishing their sustainability goals.
We have been there, hence we have the expertise backed up with years of experience to meet these needs.
If you too believe that the maritime industry needs a fresh and modern approach whilst remaining aligned with the traditional shipping values, then join the Ethos Team.
We’re looking forward to meeting you!
- Provide comprehensive administrative support, managing calendars, schedule appointments, coordinate meetings and travel/accomodation arrangements for the executive team.
- Coordinate and prioritize incoming communication and requests, ensuring timely and accurate responses.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Assist in organizing and coordinating company events and conferences.
- Maintain confidentiality and handle sensitive information with the utmost discretion.
- Conduct research, gather data, and prepare materials for meetings and presentations.
- Answer, screen and forward incoming phone calls.
- Control and organize office supplies stock and ensure front desk/conference area is tidy and presentable.
Requirements / Qualifications
- Proven experience as a Front Office Administrator, Reception Administrator or similar role, preferably in the shipping or maritime industry.
- Excellent organizational and time management skills, with the ability to prioritize effectively.
- Strong written and verbal communication skills, demonstrating professionalism and attention to detail.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to work under pressure and adapt to changing priorities in a fast-paced environment.
- Exceptional interpersonal skills and the ability to build effective relationships at all levels.
- Discretion, integrity, and the ability to handle confidential information.
- Fluent in English (written and spoken).
To apply for this position, please submit your updated CV via Linkedin or sumbit a CV and a cover letter outlining your relevant experience and suitability for the role at firstname.lastname@example.org
Kindly mention "Front Office Assistant Application - Your Name" in the email subject line. We appreciate all applicants for their interest; however, only those selected for an interview will be contacted.