Fleet Management's 29-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels.
Headquartered in Hong Kong SAR, China, Fleet Management operates on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.
In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.
Job Position Summary
- Procurement & Logistics Officer - buyer role is responsible for processing, documenting, and communicating the requisitions put in by the assigned vessels, adhering to policies and SOP’s set by the shared services.
Responsibilities
- Procurement & Logistics Officer performs day to day purchasing related activities to ensure safe and timely delivery of requisitions ordered by the vessel with due consideration to the criticality of the item.
- Responds to the requisitions raised by vessels in company’s purchase module which is Oracle Supply Chain.
- Communicates with Category leads regarding prices and deliveries.
- Achieves the goal of cost efficient, safe & timely operations of vessels in accordance with company policy & procedures.
Daily Tasks
- Check & analyse requisitions based on the requirement of stakeholders.
- Comply with available frame agreements prices pre-selected by the vessel.
- Issue the Purchase Order (PO) with all the required details (i.e. ETB, agent details) once approved (To be confirmed).
- Ensure that supplier issues Order confirmation.
- Follow up on the delivery two days before of ETB
Overall Job Profile
- Deals with category leads for supply of requested items of required on board.
- Carefully takes care of the purchase flow to ensure the desired result which includes processing requisitions.
- Daily coordination with vessels to ensure prompt information & immediately address queries and/or complaints.
- Continuously improve service quality and productivity levels. Proactively share best practices across the teams.
- Coordinates with vessel, agents and local ship chandlers for the smooth delivery of orders.
- Resolves issues regarding supply as raised directly by the vessel.
- Provides feedback to Captain and Superintendent regarding local ship chandler for budget control.
- Process invoices for payment.
Job Requirements
- Degree holder of any faculty
- Any relevant work experience in procurement will be considered as advantage
- IT literate for working with advanced procurement systems
- Good interpersonal & stakeholder management skills with ability to communicate at all levels
- High stress level, being comfortable handling numerous tasks within limited timeframes in a structured manner with eye for the detail
- Strong-minded with robust personality
- Fresh graduate will also be considered
Competencies
- Analysis & problem solving
- Collaboration, inclusion & teamwork
- Listening and communicating
- Customer focus
- Planning & organising
- Initiative
Apply via with your CV and Cover letter at:
ioannis.charides@fleetship.com
