With over 38 years of flawless operation, M.S Security Group has been established as a trusted leader in maritime security worldwide. We pride ourselves on an impeccable track record of operational success, addressing risks and challenges in a dynamic maritime environment. Our commitment to exceeding expectations is evident in our tailor-made security solutions, crafted to meet the unique needs of our clientele. Our dedication to professionalism and comprehensive services ensures that customers receive the highest standard of maritime security, even in the most demanding circumstances.
Key Requirements
• Excellent organizational skills and attention to detail
• Excellent command of the English language both written and verbal. • Able to work well both independently and within a team.
• Proactive, analytical, can multitask and work under pressure/within deadlines. • Very good computer skills (Microsoft Office, HR / Payroll Software).
Qualifications
• Academic / College diploma or equivalent work experience.
• Relevant Training.
Main Responsibilities
• Invoice Review: Review all invoices to confirm accuracy in amounts and services charged by the service provider. Update the relevant invoice table, file the invoices, and forward them to the Head of Department (HOD) for payment approval. In case of discrepancies or missing data/supporting documents, liaise with suppliers for clarification.
• Monthly Reconciliation: Conduct monthly reconciliation of invoices with supplier statements to ensure all payments and credits are accurately reflected.
• Supplier Account Review: Regularly review account statements from integrators to ensure all outstanding invoices are documented and settled, including any credit notes or VAT credits.
• Flight Tracking: Maintain and update the department's flight table. Ensure all related invoices are received and processed for payment.
• Travel Policy Compliance: Ensure all flight bookings and expenses comply with the company's travel policy and budget guidelines.
• Expense Refund Processing: Review department employees' refund claim forms for accuracy and completeness. Forward approved claims to the accounting department for processing.
• Efficiency Optimization: Identify opportunities to streamline invoice processing and supplier account review processes to enhance efficiency and accuracy. Version 01 – 12/08/2024
Key Skills
• Strong verbal and written communication skills.
• Strong numerical, analytical and data reporting skills.
• Ability to multitask, work under pressure and meet deadlines.
• Ethical, disciplined and attention to detail.
• Thorough, responsive, well-organized and methodical.
• Excellent knowledge of PANGEA and company HR / Payroll software.
• Excellent knowledge of HR Department Protocols.
What we offer
• Competitive salary package
• 13th salary
• Private Health insurance
• Pension Fund
• Employee Benefit Card
• Complimentary Lunch
• A fast-growing and vibrant company
• Great opportunities for career progression
• Exciting company activities, including team-building outings, corporate gatherings and events
To apply for this vacancy, please send your CV, to careers@mano-security.com quoting “CCTV Accounts Administrator”.
Deadline: 30 Nov. 2025
