Responsibilities & tasks:
- To coordinate and execute the travel plans and arrangements for the travellers smoothly.
- Able to find flights that will be within company’s budget and time constraints.
- Responsible for making various travel arrangements (domestic, international), such as transport buses & trains, hotel accommodation, car rentals etc.
- Check necessary documentation such as passports, identification cards, validity.
- Offer ongoing support to travellers during the trip (e.g., assisting with changes/cancellations in travel plans, troubleshooting issues) and ability to handle unforeseen issues.
- Prepare reports related to travel costs, including detailed reconciliations of travel expenses.
- Collect all travel receipts and invoices.
- Allocate expenses to the correct Company- Vessel- for reporting purposes.
- Ensure that all reconciled expenses are submitted for approval according to company protocols.
- Ensure that all expenses comply with the company's travel policy and are supported by appropriate documentation
Requirements & skills:
- Prior experience within the Travel Department of a Company or a Travel Agency and knowledge of booking software like Sabre, Amadeus, Gabriel or Galileo reservation system will be considered an advantage.
- Fluent in English (spoken and written).
- Ability to work with strict deadlines and under pressure.
- Proficient use of Microsoft Office (ICDL Advanced Level).
- Excellent communication and interpersonal skills.
- Able to adapt a fast moving industry.
- Team player
All applications will be treated with strict confidentiality.
You can apply at career@riveradvice.com
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