Vacancy: Administrative Assistant, Columbia Shipmanagement, Limassol, Cyprus

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To strengthen their team in Limassol Columbia Shipmanagement is looking for a motivated Administrative Assistant to join their Technical team. Columbia values diversity and welcome applications irrespective of age, gender, disability, racial, ethnic, or social origin, religion, belief, sexual orientation, or identity.

Responsibilities

  • Following up of general correspondence;
  • Ensuring that the mail including ships certificates are being forwarded to the ships regularly and in accordance with the Technical Department Manual and Office Manual.
  • Providing Administrative support for the Technical Superintendents and Fleet Managers;
  • Updating the system with the Technical Monthly reports received from the ships;
  • Ensuring that the vessels command is kept updated with regard to Management Team Letters;
  • Take and distribute minutes of meetings as assigned by the Senior Secretary;
  • Maintaining the visit planner in CAPE up-to-date;
  • Maintaining assigned KPI (s) in CAPE;
  • Being adequately conversant and effectively implement the Company’s Management System;
  • Promoting and supporting efforts for continual improvement;
  • Participating, undertaking and executing special secretarial and/or other tasks related to Technical Department with direct instructions from the Senior Secretary, Fleet Managers and the Technical Director;
  • Circulating and filing attendance reports with all supporting documents in CAPE and in the shared drive;
  • Handing over and maintaining log of the emergency mobile phone;
  • Administrating the issued Management of Change & Risk Assessment;

Qualifications

  • Secretarial education or equivalent training and experience;
  • Good command of the English language;
  • Excellent typing skills;
  • Excellent knowledge of computer programs;
  • Good communication skills as well as the ability to work within a team.

 

To apply, send your CV and cover letter to (state the Job you are applying to):

shorejobs@csmcy.com 

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